President
- Elected two year term
- Oversees all other Board positions
- Obtains field use permits from School District (December and July)
- Act as Liaison for the League and PONY National officials
- Act as Liaison for the League with School and City officials
- Attends all meetings requiring the presence of League President
- Handles any and all problems which can’t be handled by another Board member
- May fill vacant Board positions with Board approval
Vice President
- Elected one year term
- Acts on behalf of the President when not available
- Handles responsibilities assigned by the President
- Attends all meetings requiring the presence of League President when President is not available
Secretary
- Elected one year term
- Records, maintains, and distributes the minutes of all Board meetings. Both hardcopy and electronically
- Makes all necessary communication notifying Board members of upcoming events and/ or special meetings
- Makes all necessary correspondence as required by the President
Treasurer
- Elected one year term
- Oversees and maintains an accurate record of all financial transactions performed by members of the league
- Prepares and presents the Board with working budget for each year at the November meeting
- Maintains the League budget
- Reports monthly, at the regularly scheduled Board meeting, the financial status of the League to the entire Board
- Informs the President of any financial issues throughout the year
Player Agent
- Elected one year term
- Responsible for overseeing player sign-ups
- Oversees the running of player tryouts
- Along with the President, Division Commissioners, and the Keeper of the Rules runs the draft for Pinto thru Bronco, including the approval of all proposed trades during designated times
- Assigns players to teams in the Shetland level with the Division Commissioner
- Maintains accurate records of team rosters
- Produces player rosters for managers and the league President and Division Commissioners
- Creates game schedules for all Divisions
- Acts as the players/ parents representative in any disputes they may have with managers/ coaches
- Creates tournament books Memorial Day and All-Star managers
Manager/ Coach Representative
- Elected one year term
- Responsible for identifying potential candidates for the positions of managers and coaches, then presenting this list to the Board for approval prior to the player draft
- Acts as the managers/ coaches representative in any disputes involving players and/ or other managers/ coaches
Mighty Mite Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Mighty Mite Division
- First point of contact for any and all division issues
- Coordinates selection of teams with Managers
- Works with the Player Agent in creating and approving league game schedules
Shetland Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Shetland Division
- First point of contact for any and all division issues
- Coordinates selection of teams with Managers
- Works with the Player Agent in creating and approving league game schedules
- Oversees the Shetland Round-Up
Pinto Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Pinto Division
- First point of contact for any and all division issues
- Oversees the player evaluations (tryouts)
- Oversees the Player distribution or draft day process with the Player Agent and the Keeper of the Rules
- Works with the Player Agent in creating and approving league game schedules
- Tracks division game stats
Mustang Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Mustang Division
- First point of contact for any and all division issues
- Oversees the player evaluations (tryouts)
- Oversees the Player distribution or draft day process with the Player Agent and the Keeper of the Rules
- Works with the Player Agent in creating and approving league game schedules
- Tracks division game stats
Bronco Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Bronco Division
- First point of contact for any and all division issues
- Oversees the player evaluations (tryouts)
- Oversees the Player distribution or draft day process with the Player Agent and the Keeper of the Rules
- Works with the Player Agent in creating and approving league game schedules
- Tracks division game stats
Pony Commissioner
- Elected one year term
- May not have a child or relative in the division
- Oversees the Bronco Division
- First point of contact for any and all division issues
- Oversees the player evaluations (tryouts)
- Oversees the Player distribution or draft day process with the Player Agent and the Keeper of the Rules
- Works with the Player Agent in creating and approving league game schedules
- Tracks division game stats
Keeper of the Rules
- Elected one year term
- First point of contact for any and all rules clarification issues
- Creates a committee to review current rules (prior to the start of the Season)
- Presents any and all proposed rules changes to Board for approval (prior to the start of the Season)
- Creates and distributes current rules to all Managers and members of the Board (prior to the start of the Season)
- Oversees the Player distribution or draft day process with the Division Commissioner and the Player Agent
Umpire in Chief
- Elected one year term
- First point of contact for any and all umpire related issues
- Creates and maintains an available pool of umpires
- Works with the Player Agent and Division Commissioners to assign Umpires for all League games (Pinto thru Bronco)
- May fill in as umpire when needed
Team Mom Coordinator
- Elected one year term
- First point of contact for any and all Team Mom issues
- Creates and distributes all correspondence concerning upcoming events, League news, and important dates to Team Moms
- Works with Opening Day Chairperson to develop events and activities
- Works with Family Fun Day Chairperson to develop events and activities
- Works with Olympic Chairperson to develop goal prizes for top fundraisers
- Works with Closing Ceremonies Chairperson to develop events and activities
Snack Bar Coordinator
- Elected one year term
- Creates and oversees work shift schedule from eligible parent pool
- Creates menu
- Maintains inventory with vendors
- Overseas maintenance on existing equipment
Equipment Manager
- Elected one year term
- Inventories and evaluates existing equipment
- Prepares list of new equipment required for the upcoming Season for Board Approval
- Responsible for distributing and collecting equipment to all managers
Fields Manager
- Elected one year term
- Responsible for the maintenance and upkeep of all of the fields
- Coordinates field responsibilities with League Managers and Coaches
- Works with TUSD facility and maintenance department for any field issues i.e: sprinklers problems, field maintenance, etc.
Sponsorship/ Fundraising
- Elected one year term
- First point of contact for any and all fundraising issues
- Creates and distributes fundraising literature to local businesses
- Collects and tracks sponsors and donations
Newsletter
- Elected one year term
- First point of contact for any and all newsletter issues
- Creates a committee to collect league articles, news, and advertisements
- Creates and distributes newsletter to the League
- Works with webmaster to post photos, stories, etc. on the website
Website Coordinator
- Elected one year term
- First point of contact for any and all website issues
- Oversees and maintains content placed on the website
Trophies
- Elected one year term
- Presents for Board approval end of the season trophy package
- Coordinates and orders trophies from the approved vendor
- Assists in distributing the trophies at the end of the year.
Uniforms
- Elected one year term
- Presents for Board approval uniform package and budget- Spring and Fall
- Coordinates tournament uniforms package
Membership Representative
- Elected one year term
- Responsible for recruitment of players to the League
- Coordinates sign-up dates
- Obtains approval from school district and distributes flyers to schools
- Obtains approval from school district and places banners in and around local area schools
Tournament Director
- Elected one year term
- Develops and distributes potential tournaments player contracts
- Creates ballots for potential tournament candidates
- Oversees the Memorial Day and All-Star selection process
- Responsible for finding, coordinating, and/ or signing League into local area tournaments
- Collects tournament fees from eligible players and/ or managers
- Contacts surrounding league tournament directors for upcoming events
- Attends all tournament meetings
- Works with Player Agent to coordinate and finalize team books for tournament managers
Community Relations Coordinator
- Submits stories/ events to The Tustin News
- Promotes Tustin Pony events/ programs to local businesses
Opening Day Coordinator
Family Fun Day Coordinator
Olympic Fundraiser Coordinator
Shetland Round-Up
Closing Ceremonies Day Coordinator
